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If you are planning to buy a business printer, one of the first questions you may ask is: How much does an office printer cost in Canada?
The price of an office printer can vary a lot. Some small office printers cost a few hundred dollars, while large multifunction printers (MFPs) used by businesses can cost several thousand dollars.
In this guide, we explain the average office printer cost in Canada, what affects the price, and how to choose the right printer for your business.
Average Cost of Office Printers in Canada
In Canada, the price of office printers depends on the type of printer, printing speed, and features.
| Printer Type | Average Price in Canada | Best For |
| Small office printer | $300 – $800 | Small teams |
| Multifunction office printer | $1,500 – $5,000 | Medium offices |
| High-volume business printer | $5,000 – $15,000+ | Large companies |
Most businesses choose multifunction printers because they can print, scan, copy, and sometimes fax in one machine.
Popular business models include printers from brands like Kyocera and Xerox, which are designed for professional office use.
What Affects the Cost of an Office Printer?
Several factors influence how much a printer costs.
1. Printing Speed (PPM)
Printer speed is measured in pages per minute (PPM).
Higher-speed printers usually cost more because they are built for heavy workloads.
Examples:
- Kyocera TASKalfa MZ2501ci – around 25 pages per minute
- Kyocera TASKalfa MZ3501ci – around 35 pages per minute
- Kyocera TASKalfa MZ5001ci – around 50 pages per minute
- Kyocera TASKalfa MZ7001ci – around 70 pages per minute
Businesses that print thousands of pages per month often choose high-speed printers to save time.
2. Colour vs Black and White Printing
Colour printers usually cost more than black and white printers.
For example:
Colour multifunction printers
- Kyocera TASKalfa MZ4001ci
- Kyocera TASKalfa MZ6001ci
- Xerox AltaLink C8255
- Xerox VersaLink C7125
Black and white multifunction printers
- Kyocera TASKalfa MZ4001i
- Kyocera TASKalfa MZ5001i
- Kyocera TASKalfa MZ7001i
If your business mostly prints documents like contracts, invoices, or reports, a monochrome printer can reduce printing costs.
3. Multifunction Features
Most modern office printers include features such as:
- Printing
- Scanning
- Copying
- Cloud printing
- Mobile printing
- Security features
Enterprise printers such as the Xerox AltaLink C8200 Series are designed for large organizations that need secure document workflows and advanced automation.
4. Printing Volume
The number of pages your office prints each month also affects the printer you need.
Small offices
5,000 pages per month or less
Medium offices
10,000–30,000 pages per month
Large businesses
50,000+ pages per month
For high-volume printing, businesses often use printers like:
- Kyocera TASKalfa MZ6001ci
- Kyocera TASKalfa MZ7001i
- Xerox AltaLink C8255
These machines are built to handle large workloads without slowing down.
Cost of Running an Office Printer
The printer price is only one part of the cost. Businesses should also consider:
- Toner cartridges
- Maintenance and service
- Paper costs
- Energy usage
Many companies look at cost per page, which measures how much each printed page costs.
High-quality office printers from brands like Kyocera are known for lower long-term operating costs, especially in large offices.
Buying vs Leasing an Office Printer in Canada
Businesses in Canada usually choose between buying or leasing a printer.
Buying a printer
- Higher upfront cost
- Full ownership
- No monthly payments
Leasing a printer
- Lower upfront cost
- Monthly payments
- Maintenance often included
Many companies lease high-end printers such as Kyocera TASKalfa MZ5001ci or Xerox AltaLink C8235 because it helps manage budgets while getting enterprise features.
How to Choose the Right Office Printer
When selecting an office printer, consider the following:
- Printing speed your team needs
- Colour or black and white printing
- Monthly print volume
- Security and cloud features
- Long-term printing cost
Choosing the right printer can save your business money and improve productivity.
Frequently Asked Questions
How much does a multifunction office printer cost in Canada?
Most multifunction printers cost between $1,500 and $10,000, depending on speed, features, and brand.
What is the best office printer for high-volume printing?
High-volume businesses often use printers such as:
- Kyocera TASKalfa MZ7001ci
- Kyocera TASKalfa MZ7001i
- Xerox AltaLink C8255
These models are designed for large offices with heavy printing needs.
Is it better to lease or buy an office printer?
Leasing is often better for businesses that want lower upfront costs and maintenance support, while buying is better for long-term ownership.
Final Thoughts
The cost of an office printer in Canada depends on printing speed, features, and business needs.
Small businesses may only need an entry-level multifunction printer, while large companies often require high-performance machines like the Kyocera TASKalfa MZ6001ci or Xerox AltaLink C8200 Series.
Understanding these factors helps businesses choose the right printer that fits their budget and printing volume.
Need Help Choosing the Right Office Printer?
If you are looking for high-performance office printers in Canada, explore the latest models from Kyocera TASKalfa and Xerox AltaLink series available at Uptown Printers.
Our experts can help you choose the best printer based on your office size, printing volume, and budget.